We at Forest Hill Community Church (FHCC) are committed to keeping any personal data safe and secure in accordance with the General Data Protection Regulations (GDPR) which came into force on 25th May 2018.
1.Your personal data – what is it?
Personal data relates to a living individual who can be identified from that information alone or in conjunction with any other information which we hold.
2. How do we process your personal data?
FHCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect all personal data.
We use your personal data in the following ways:-
- To enable us to function as a caring church.
- To administer membership records.
- To inform you of news, events, activities and services of FHCC.
- To offer pastoral support.
- To manage our employees and volunteers.
- To maintain our own accounts and records; including the processing of gift aid applications.
3.Sharing your personal data.
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a necessary service within the church. We will only share your data with third parties with your consent.
4. How long do we keep your personal data?
We keep your data as long as you are a member of FHCC.
We will only keep it longer if you clearly give us permission to, because you want to stay connected with us.
Specifically, we retain contact information data while it is still current. However, we are required by law to keep gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
5.Your rights and your personal data.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the information we hold about you.
- The right to request that FHCC corrects any personal data if it is found to be inaccurate or out of date.
- The right to request your personal data is erased where it is no longer necessary for FHCC to retain such data.
- The right to withdraw your consent at any time.
- The right to lodge a complaint with the Information Commissioners Office.
To exercise all relevant rights, queries or complaints, please in the first place contact:
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF